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Jobs & Internships

Beacon Press is owned and operated under the auspices of the Unitarian Universalist Association and is an equal opportunity employer. Beacon Press values a diverse workforce; people with disabilities, people of color, and those who identify as LGBTQ+ are strongly encouraged to apply. In alignment with our commitments to science and equity while protecting those are most vulnerable, proof of a full-course vaccination against COVID-19 is a requirement of employment. Medical exemptions are considered upon recommendation from a provider.

JOBS

Business Operations Assistant

Beacon Press is seeking a part-time Business Operations Assistant to support the Finance Department. The position will report to the Associate Director of Business Operations and will be primarily responsible for a mix of financial, operational, and administrative responsibilities.

Accounts Payable

Process AP vouchers for vendors and ad-hoc fees
Review and process author advance check requests
Secure payment approvals and process weekly checks and ACH payments
Annual review of uncashed checks and transfer of cash to Massachusetts unclaimed property department

Accounts Receivable

Prepare invoices for sales orders and rights revenue generated by licensing agreements
Process order/invoice changes and refunds
Process payments and bank deposits
Monitor AR Aging and follow-up on status of overdue payments
Maintain accuracy of House Accounts Receivable Report—posting cash, reviewing open invoices, following up on overdue payments
Annual dunning letters and follow-up on overdue rights payments

Title and Contract Set-Up

Set up product records for new titles in Acumen and Biblio systems
Set up job records for new titles and reprints in Acumen and Biblio systems
Review job costs for accuracy in Acumen and submit for approval to close out
Close jobs when expenses are complete
Record actual job costs from financial systems with P&L estimates in Biblio system

Royalty Workflow

Set up and maintain author/agent royalty records in Acumen system
Maintain author tax ID file
Assist in semi-annual author royalty payout

General Office Support

Process incoming staff mail Submit stock transfers from warehouse
Manage and maintain clear access to office supplies and storage room
Ad-hoc projects and additional duties as assigned

Requirements

Position is task-oriented with deadlines—strong organizational skills required
Accounts payable and/or accounts receivable experience
Excellent written and verbal communication skills
Comfort with phone work speaking professionally to customers and authors
Proficiency with Microsoft Excel spreadsheets
Minimum of six months of record-keeping and office procedures
Proficiency with Microsoft Word and Adobe preferred
Experience with financial systems and/or title management systems preferred
Experience in royalty accounting and rights and permissions preferred
Exposure to Acumen financial system and/or Biblio software system would be beneficial
Use of keyboard, lifting boxes up to 25 pounds

How to Apply

Please send résumé and cover letter indicating “Business Operations Assistant” in the subject line to: jobs@beacon.org. Hourly rate for this position is $24.50 and is eligible for our comprehensive benefits program.

Beacon Press is owned and operated under the auspices of the Unitarian Universalist Association and is an equal opportunity employer. Beacon Press values a diverse workforce; people with disabilities, people of color, and those who identify as LGBTQ are encouraged to apply.

Important: Beacon Press is working a hybrid work week. The Business Operations Assistant will be required to work in our Boston office on Thursdays.

INTERNSHIPS

Beacon Press Summer 2024 Internships for People of Color

The Beacon Press Internships for People of Color program seeks to increase diversity and inclusiveness in the book publishing industry. We encourage applicants anywhere in the country to apply. We offer a competitive hourly wage of $18 an hour for each internship. Interns are expected to work for 10–14 weeks, with a 10–20 hour-per-week commitment and a flexible schedule. It is preferable, though not required, that interns be available to work on Thursdays in the Beacon offices for various meetings.

Sales Intern

The intern will work closely with the sales team; help track and analyze sales data, explore backlist opportunities, build sales kits and create selling materials and more. A Beacon Press internship is a wonderful learning opportunity and may prove to be invaluable should you pursue a career in book publishing. Because Beacon is a small press, our interns have the opportunity to observe the functions of other departments as well as their own, to work in a friendly and supportive environment, and to make a valued contribution to a distinguished press that has a long tradition of publishing progressive, timely, and thought-provoking books.

To apply for the Beacon Press Internship for People of Color for the Summer 2024 semester, please send your résumé and a cover letter to internships@beacon.org. Applications are due by March 30, 2024.